Privacy Notice for RCPCH Survey 2024

Who we are?

We are the Royal College of Paediatrics and Child Health (RCPCH), 5-11 Theobalds Road, London, WC1X 8SH (telephone: +44 (0)20 7092 6000).

What information will we be collecting?

As part of this survey, we will be collecting the following information from health care professionals: Name, email address, job role.  In both the parent/carer and health care professional surveys, there are also free-text boxes into which you may enter potentially identifiable information.

Why do we collect this information?

Completion of this survey is voluntary. However we do encourage all recipients to submit data in their, and the College’s, legitimate interest as it will help to improve the Medicines for Children website. By completing this survey, you are agreeing for the raw data that we collect, which may include personal information about yourself, to be used for the following purposes:

• To ascertain and improve the usability of the site, the value of the information provided and to improve the experience of site users.
• To show the potential impact that the Medicines for Children website may have in helping parents and carers to give their children’s medicines more safely.

Who might we share your information with?

We have contracted Kaizen Partnership to collect and process the data for this survey. You can find their privacy notice here: https://kaizen.org.uk/privacy-policy/.

Your responses will be stored securely on Kaizen Partnership servers and only accessed by Kaizen Partnership staff for the purposes of processing and reporting on the data. Your personal data will not be transferred outside of the EU.

We will never publish raw data. If we want to publish data, any data that could be used to identify you will be removed or changed and only anonymised data will be used.

What rights do I have?

You have several rights in relation to the data we process about you:

1. You have the right to request a copy of the information we hold about you.
2. You have the right to change any factual errors or inaccuracies.
3. You can ask that we restrict the processing of your personal data so we only store it but undertake no further processing.
4. You have the right to object to processing.

If you want to submit any of these requests, please send them to the RCPCH Data Protection Officer via email: information.governance@rcpch.ac.uk or by writing to 5-11 Theobalds Road, London, WC1X 8SH.

All personal data will be processed in accordance with data protection legislation and we have a legal duty to protect any information we collect from you. We have measures in place to ensure your data is securely and safely stored. You do have the right to complain to the ICO if you have concerns about the way your personal data is being handled: casework@ico.org.uk.

How long do we keep hold of your information for?

The raw survey data will be kept until the report summary report has been approved and published. After this, we will only keep anonymous data that is necessary for historical or research purposes until it is no longer required for this purpose.

August 2024